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The Contract Administrator is responsible for oversight of moderate to high risk physician contract activity. Acts as the subject matter expert and focal point for internal and external physician contract inquiries. Single point of contact for the review and preparation of physician contract documents in accordance with corporate policy. Involves independent judgment and analysis of significant issue identification and resolution. Provides authoritative guidance to internal business teams and/or customers on corporate goals and objectives relating to physician contract activity. Accountable for ensuring physician contracts are established, reviewed, approved, and executed to ensure the highest regard for protecting the legal interests of the organization; to ensure regulatory compliance; and to ensure the contract is based on sound business practices. Requires a lower degree of management attention.
Essential Functions and Responsibilities:
Ensures physician contracts are in place to support all compensation arrangements with physicians.
Discriminates between agreements and contracts and classifies appropriately.
Contract activity may be non-routine and require development of specialized contract vehicles and techniques to accomplish business goals and objectives.
Drafts contract templates when required for system-wide usage.
Analyzes significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedure and communicates results to key stakeholders.
Recommends needed changes to terms and conditions, statement of work, cost, timeliness or other key contract elements..
Develops negotiation strategy and leads negotiations on complex contractual issues.
Ensures final draft contracts include all changes.
Coordinates contract routing and approval.
Utilizes contract management system to enter, update and maintain contract portfolio.
Interacts with Mary Washington Healthcare personnel and members of public to facilitate the execution of contractual agreements in an accurate, expeditious, courteous, and service friendly manner.
Manages customer and physician relationships for each contractual agreement.
Interacts with key customers including department managers, directors, senior executives and physicians on a routine basis.
Assists department in developing and implementing contracting strategies.
Resolves high level conflicts concerning physician contracts.
Ensures compliance with contracting policies by conducting periodic audits of active agreements.
Develops, recommends and implements approved process improvement initiatives directly related to physician contract administration.
May be asked to lead the development of new physician contract policies and processes or to assess required deviations from established policy and procedure.
Analyzes new law, regulation, and contract trends for potential impact on business unit goals and objectives.
Bachelor's degree in business related field required; Masters in Business Administration or Juris Doctorate preferred
Five years of experience as contract administrator required; healthcare setting preferred.
Contract management or paralegal certification by nationally recognized organization preferred.
Experience with a broad spectrum of contract types.
Ability to multi-task a must.
Thorough understanding of RFI, RFQ, RFP processes.
Proven negotiating skills success
Documented success in customer service role
Ability to use computer software programs to retrieve, organize and index various materials and generate reports
Familiarity with imaging software to scan documents directly into a database
Excellent verbal and written communication skills, required.
General understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications
As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
A Not-for-Profit Regional Healthcare System Dedicated to Excellence. From our humble beginnings in Fredericksburg, Virginia as an eight-room hospital to our modern not-for-profit regional system, Mary Washington Healthcare has seen enormous growth and development in the past 100 years. Today, we are made up of two hospitals and 28 healthcare facilities and wellness services. Community leaders volunteer on our Board of Trustees in order to guide the continued growth and direction of our health care system.