Manager - Vanderbilt Eye Institue

2113950

JOB SUMMARY:

Coordinate, monitor, and evaluate the operation of a unit of the University or Medical Center.

View how Vanderbilt Health employees celebrate the difference they make every day:

KEY RESPONSIBILITIES:

• Develop work goals for the unit/area consistent with institutional and departmental goals and policy
• Plan to achieve goals or establish priorities
• Initiate changes or develop new policies, procedures and/or methods
• Help unit to understand, share, and support the vision
• Ensure the most effective operation of the unit/area through program development, process improvement and coordination of processes across functions
• Monitor and coordinate programs and actions
• Supervise a unit/area with responsibility for planning, coordinating and controlling the work and procedures
• Coordinate the activities of one or more functions to effect unity of operation
• Adjust work schedules or project priorities to meet emergencies or changing condition.
• Provide information to others (oral or written) to explain/clarify problems or issues or requests; meet with other professional/technical personnel to determine causes of a specific problem.
• Participate in periodic management meetings to keep top management informed of problems and concerns
• Define and achieve financial targets for the unit/area, consistent with the departmental financial plan
• Plan communicate budget calendar and process
• Aid in the implementation, interpretation and presentation of annual wage and salary plan to staff
• Supply precise information by center and account line regarding anticipated expenses for budget preparation including, but not limited to, detailed salary and fringe benefit information for faculty, staff and students (as applicable), estimated endowment revenue for all scholarship centers and provide guidance for estimated unrestricted scholarship need
• Frequently prepare ad hoc financial and budget reports
• Prepare for and attend monthly financial statement meetings along with director/ administrator. Closely monitor revenues and expenditures for all salary expenditures in all centers for the entire unit/area/department
• Report findings that occur as part of the analysis process and incidental discoveries to the director/administrator
• Exercise judgment and prepare supporting or correcting documentation as deemed appropriate
• Exceed defined service standards for the unit/area
• Ensure that the service standards established for the unit/area are met or exceeded
• Monitor performance against service standards
• Use patient/customer satisfaction data to improve systems, processes, and outcomes
• Ensure a safe, satisfying and enriching environment for employees and provides a qualified, competent staff
• Provide qualified competent staff by tracking projected staffing needs against qualification and competencies of current staff to identify any deficiencies to improve staffing levels.
• Define the qualifications and performance expectations for all staff positions through the Performance Development system, including department specific job descriptions, measurable performance standards
• Ensure that staff qualifications are consistent with job responsibilities. Verify for each employee or contracted personnel that, where relevant, education and training are consistent with applicable legal and regulatory requirements and hospital policy, that the individual is licensed, certified or registered, and that the individual's knowledge and experience are appropriate for the job assignment
• Create an environment that encourages and supports self-development and learning for all staff through regular feedback, by assuring the development of staff through orientation, training programs, work experiences and assessing competencies by meeting the performance expectations stated in his or her job description in a timely manner (normally annually)
• Monitor quality assurance standards, programs and procedures within the unit/area
• Ensure that defined quality standards are met within area of responsibility

Bachelor's Degree (or equivalent experience) and 3 years experience

Licensure, Certification, and/or Registration (LCR):

• Physical Requirements/Strengths needed & Physical Demands:
  
  
  Movement
  
  • Occasional: Sitting: Remaining in seated position
  • Occasional: Standing: Remaining on one's feet without moving.
  • Occasional: Walking: Moving about on foot.
  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
  • Occasional: Push/Pull: Exerting force to move objects away from or toward.
  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
  • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
  • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.
  
  
  Sensory
  
  • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
  • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.