The Vanderbilt University Medical Center (VUMC) Office of Research (OOR) is seeking a motivated leader to join the OOR administrative leadership team, and advance its mission to enable, accelerate and celebrate biomedical discovery at VUMC. Reporting to the Assistant Director, OOR Shared Resources, Centers, and Institutes and the Director of the Vanderbilt University Institute of Imaging Science (VUIIS), the Administrative Officer position will work collaboratively with VUIIS leadership, faculty and core directors, academic department leaders, and central offices to achieve excellence in research and core administration by coordinating fiscal and personnel activities; policy compliance; resource acquisition and management; and business planning.
The VUIIS fosters an environment where the complementary natures of different imaging approaches are exploited, where experts in basic sciences and technical aspects of image formation and analysis collaborate closely with biomedical scientists who ask appropriate questions, and where the basic underlying science of imaging is fostered. The Administrative Officer will have primary responsibility for providing the administrative support essential for successful operations of VUIIS.
POSITION: Full-Time, Non-Exempt
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Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
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Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
Magnet Recognition Program: Received our third consecutive Magnet designations.
National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Serve as a member of the VUIIS and OOR leadership teams
Attend meetings and interact with Department of Radiology & Radiological Sciences, OOR leadership team, and other departments
Resolve problems directly, or in consultation with VUIIS Director and/or Reporting to the Assistant Director, OOR Shared Resources, Centers, and Institutes concerning staffing, utilization of facilities, equipment, and funds
Work to align VUIIS operations with principles defined through the VUMC Strategic Directions: Design for Patients and Families; Make Diversity and Inclusion Intentional; Discover, Learn and Share
Manage and coordinate administrative and support functions for VUIIS
Supervise staff, make staffing recommendations, interview and screen applicants for hiring
Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary
Ensure best practices for human resources support, including principles of equity, sustainability, and diversity of the workforce; effective personnel and payroll administration; appropriate internal salary equity within the department; strict confidentiality for personnel records; timely onboarding of new personnel; and meaningful annual performance reviews
Develop and train staff in appropriate systems, policies, and procedures
Collaborate with Department of Radiology & Radiological Sciences Administrative Officer to support effective grants administration, including proposal development and timely reporting
Provide budgetary and financial expertise
Analyze and develop the annual VUIIS budget
Recommend distribution and allocation of general department resources
Prepare reports for leadership review
Review and approve purchase and equipment requisitions, travel and entertainment expenses, etc.
Core Facility business and compliance oversight
Maintain a current and working knowledge of relevant core policies, including VUMC Guidelines for Research Core Operations and Federal policies
Maintain a working knowledge of the iLab application for tracking, billing and invoicing core service activity
Ensure core inventory control and monitoring for appropriate purchase of materials, services, equipment and use of facilities and personnel
Ensure accurate and timely core billing and submission of external and internal invoices to core users
Monitor collections and expenditures against budgets, develop business projections for core use and revenue, and prepare annual core rate proposals
Prepare service level agreements for internal and external core customers.
Promptly resolve external Accounts Receivable
Develop complex budgets and/or proposals to facilitate contract or other external sponsored use of core services
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.