SENIOR HUMAN RESOURCES COORDINATOR - LEAVE MANAGEMENT
Cook County Health
Location: Chicago, Illinois
Internal Number: 296296
SENIOR HUMAN RESOURCES COORDINATOR - LEAVE MANAGEMENT
:Aug 1, 2022, 7:50:09 PM
:Aug 16, 2022, 4:59:00 AMFull-time
Posting Salary:COMPETITIVE SALARY
:Health and Hospital Systems
Manages the day-to-day leave management activities for the Department of Human Resources. Provides accurate, responsive and efficient Human Resources consultation to management and staff. Serves as consultant strategist in the areas of recruitment/retention, policy development/interpretation, dispute resolution/mediation, communication, HR/Benefits transactions and performance management.
This position is exempt from Career Service under the CCH Personnel Rules.
Supervises, hires, evaluates and disciplines Human Resource team members.
Attends and participates in operational meetings as assigned, including but not limited to, Affiliate Senior Leadership, Quality, Customer Services, Emergency Preparedness, Joint Commission Readiness (and/or any other regulatory agency), etc.
Serves as the department's point person for Quality Initiatives, data gathering and reporting.
Develops, maintains and facilitates the bi-weekly Hospital Orientation to ensure compliance with Hospital, Joint Commission and any other applicable regulatory standards.
Serves as the primary intake person for employee complaints, concerns or grievances and assesses the level of assistance required.
Provides feedback to management regarding employee concerns and works with management to identify potential solutions.
Processes all administrative changes in HRIS Systems and completes related paperwork.
Designs and maintains special HRIS reports and ad-hoc reports on turnover and separations. Prepares monthly logs, records, and reports as needed (i.e., FMLA, vacancy report, seniority, etc.)
Coordinates with Payroll and IS in the maintenance of the HRIS/Payroll System.
Manages the process for tracking current and separated employees; works to maintain off-site management of records; purges when necessary and establishes new processes when needed. This includes managing employee records related to ongoing grievances and the response or potential plans of action for grievances.
Monitors unemployment compensation claims and billing to ensure accuracy of names and verifies dates of termination before submitted to Accounts Payable for processing. Works with the unemployment processing vendor to provide accurate and timely documentation for unemployment hearings.
Examines and verifies employee records and other related documents for completeness and accuracy, i.e. l-9's, federal and state tax forms, licenses, certifications, etc.
Manages license renewal process for all licensed staff, ensures 100% compliance and maintains primary source verified copies of all licenses in the personnel file.
Facilitates training for management in Human Resource processes, procedures and/or policies. Also serves as the Department training coordinator to ensure department compliance with any required training, including updating annual competencies.
Responsible for timekeeping for the department; serves as back-up.
Assists with participation in salary and benefit surveys.
Reviews and verifies accuracy of all invoices related to the HR Department prior to submission for payment.
Maintains Policy and Procedure manuals, Legal Guide for Human Resources and other HR manuals. Maintains the personnel files for the Affiliate Senior Staff and the HR Department personnel files.
Works with management and conducts investigations, as needed.
Assists the County AA/EEO Officer in responding to and providing documentation for EEOC, IDHR and Cook County Commission Complains, as needed.
Responsible for managing all leaves (including but not limited to Medical, FMLA, Personal, Education, etc.) and Worker's Compensation (Duty Disabilities) claims; advises employees on eligibility, coverage and other leave-related matters; works, coordinates and advises management accordingly.
Responsible for the preparation of any and all forms and correspondence in connection with leaves (i.e., approval/denial letters; follow-up correspondence, etc.)
Responsible for all required follow-up connection with leaves (i.e., employee return to work from a leave; employees who do not return to work; requests for extension of a leave, etc.)
Responsible for the preparation of monthly leave reports and analysis of same with regard to trends, concerns, etc.
Works closely and in conjunction with Employee Health Services (EHS) with regard to employee medical/FMLA leaves; employees returning to work from a leave, etc.
Responsible for any HRIS system data entry with regard to leaves, time-off accruals, adjustments, changes in seniority in connection with a leave.
Works with employee and management in the processing of employee disability claims.
Works with and assists EHS and the County Department of Risk Management with Worker's Compensation (Duty Disability) matters to ensure employees on Worker's Compensation (Duty Disability) are concurrently placed on FMLA.
Responsible for attending and participating in department meetings related to ongoing or future collective bargaining negotiations, including but not limited to analyzing proposals and counterproposals, responding to proposals, preparing and reviewing tentative agreements, and formulating strategies for current and future collective bargaining agreements.
Provides support to the Director and/or System Director and any other Senior Staff members.
Provides leadership and support to the other HR staff as needed and when necessary.
Ensures all requests for verification of employment is completed and responded to in a timely fashion.
Responsible for the accurate and timely completion of required audits (i.e., monthly insurance statements, service/anniversary step increases, accruals, etc.); reports (i.e., monthly IDES Report), and invoices (i.e., purchasing, MCHC, etc.) and other audits and reports as assigned.
Ensures the work performed by subordinates is accurate, timely, responsive, etc.
Performs other duties as assigned.
Reports to the Human Resources Operations Manager
Bachelor's Degree from an accredited college of university. (Must provide official original transcript in sealed envelope at time of interview)
Six (6) years of current, full-time Human Resources experience in a major hospital/medical center, university, government agency or corporation
Three (3) years of full-time supervisory experience is required
Prior experience working in a union environment
Proficient in using Microsoft Office Word and Excel
Must be able to travel to and from Cook County Health facilities, in a timely manner
Bachelor's degree in Human Resources, Business Administration, Industrial/Organizational or Management
Current Leave Management experience
SPHR or PHR Certification
Knowledge, Skills, Abilities and Other Characteristics
Proficient in Microsoft Office, including Word, Excel and PowerPoint
Knowledge of specific equipment; computers, calculators, ID equipment
Conflict management skills for dealing with irate applicants, staff and personnel problems
Excellent written and verbal communication skills to work with all levels of individuals internally and externally
Excellent analytical and organizational skills, problem solving skills, critical thinking skills, dependability, flexibility and the ability to handle multiple projects in a fast-paced environment
Ability to demonstrate sensitivity and respect in serving culturally diverse applicants and employees
Ability to work independently and collaboratively with minimal supervision
Attention to detail for employee information, documentation, and communication of information to all customers
Works to meet deadlines; flexibility and adaptability in performing work duties
Must be able to travel to and from Cook County Health & Hospitals System facilities, in a timely manner
For purposes of the American with Disabilities Act, "Typical Duties" are essential job functions.
VETERAN PREFERENCE PLEASE READ When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
* To take advantage of this preference a Veteran must: * Meet the minimum qualifications for the position. * Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?" * Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing. If items are not attached, you will not be eligible for Veteran Preference VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW
BENEFITS PACKAGE * Medical, Dental, and Vision Coverage * Basic Term Life Insurance * Pension Plan * Deferred Compensation Program * Paid Holidays, Vacation, and Sick Time * You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/
MUST MEET REQUIRED QUALIFICATIONS AT TIME OF APPLICATION *Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCH is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.
COOK COUNTY HEALTH IS AN EQUAL OPPORTUNITY EMPLOYER
ABOUT COOK COUNTY HEALTH (CCH)
The Cook County Health’s mission is to deliver integrated health services with dignity and respect regardless of a patient’s ability to pay; foster partnerships with other health providers and communities to enhance the health of the public; and advocate for policies that promote the physical, mental and social wellbeing of the people of Cook County.
CCH is comprised of two hospitals, John H. Stroger, Jr. Hospital and Provident Hospital, a robust network of more than a dozen community health centers, the Ruth M. Rothstein CORE Center, the Community Triage Center, the Cook County Department of Public Health, Cermak Health Services, which provides health care to individuals at the Cook County Jail and the Juvenile Temporary Detention Center, and CountyCare, a Medicaid managed care health plan.
The system cares for more than 300,000 patients each year and its physicians are experts in their fields, committed to providing their patients with comprehensive, compassionate and cutting-edge care. Today, CCH is transforming the provision of health care in Cook County by promoting community-based primary and preventive care, growing an innovative, ...collaborative health plan and enhancing the patient experience.
COOK COUNTY HEALTH IS AN EQUAL OPPORTUNITY EMPLOYER