Job Number:

Manages the day-to-day leave management activities for the Department of Human Resources. Provides accurate, responsive and efficient Human Resources consultation to management and staff. Serves as consultant strategist in the areas of recruitment/retention, policy development/interpretation, dispute resolution/mediation, communication, HR/Benefits transactions and performance management.

This position is exempt from Career Service under the CCH Personnel Rules.

Typical Duties

• Supervises, hires, evaluates and disciplines Human Resource team members.
• Attends and participates in operational meetings as assigned, including but not limited to, Affiliate Senior Leadership, Quality, Customer Services, Emergency Preparedness, Joint Commission Readiness (and/or any other regulatory agency), etc.
• Serves as the department's point person for Quality Initiatives, data gathering and reporting.
• Develops, maintains and facilitates the bi-weekly Hospital Orientation to ensure compliance with Hospital, Joint Commission and any other applicable regulatory standards.
• Serves as the primary intake person for employee complaints, concerns or grievances and assesses the level of assistance required.
• Provides feedback to management regarding employee concerns and works with management to identify potential solutions.
• Processes all administrative changes in HRIS Systems and completes related paperwork.
• Designs and maintains special HRIS reports and ad-hoc reports on turnover and separations. Prepares monthly logs, records, and reports as needed (i.e., FMLA, vacancy report, seniority, etc.)
• Coordinates with Payroll and IS in the maintenance of the HRIS/Payroll System.
• Manages the process for tracking current and separated employees; works to maintain off-site management of records; purges when necessary and establishes new processes when needed. This includes managing employee records related to ongoing grievances and the response or potential plans of action for grievances.
• Monitors unemployment compensation claims and billing to ensure accuracy of names and verifies dates of termination before submitted to Accounts Payable for processing. Works with the unemployment processing vendor to provide accurate and timely documentation for unemployment hearings.
• Examines and verifies employee records and other related documents for completeness and accuracy, i.e. l-9's, federal and state tax forms, licenses, certifications, etc.
• Manages license renewal process for all licensed staff, ensures 100% compliance and maintains primary source verified copies of all licenses in the personnel file.
• Facilitates training for management in Human Resource processes, procedures and/or policies. Also serves as the Department training coordinator to ensure department compliance with any required training, including updating annual competencies.
• Responsible for timekeeping for the department; serves as back-up.
• Assists with participation in salary and benefit surveys.
• Reviews and verifies accuracy of all invoices related to the HR Department prior to submission for payment.
• Maintains Policy and Procedure manuals, Legal Guide for Human Resources and other HR manuals. Maintains the personnel files for the Affiliate Senior Staff and the HR Department personnel files.
• Works with management and conducts investigations, as needed.
• Assists the County AA/EEO Officer in responding to and providing documentation for EEOC, IDHR and Cook County Commission Complains, as needed.
• Responsible for managing all leaves (including but not limited to Medical, FMLA, Personal, Education, etc.) and Worker's Compensation (Duty Disabilities) claims; advises employees on eligibility, coverage and other leave-related matters; works, coordinates and advises management accordingly.
• Responsible for the preparation of any and all forms and correspondence in connection with leaves (i.e., approval/denial letters; follow-up correspondence, etc.)
• Responsible for all required follow-up connection with leaves (i.e., employee return to work from a leave; employees who do not return to work; requests for extension of a leave, etc.)
• Responsible for the preparation of monthly leave reports and analysis of same with regard to trends, concerns, etc.
• Works closely and in conjunction with Employee Health Services (EHS) with regard to employee medical/FMLA leaves; employees returning to work from a leave, etc.
• Responsible for any HRIS system data entry with regard to leaves, time-off accruals, adjustments, changes in seniority in connection with a leave.
• Works with employee and management in the processing of employee disability claims.
• Works with and assists EHS and the County Department of Risk Management with Worker's Compensation (Duty Disability) matters to ensure employees on Worker's Compensation (Duty Disability) are concurrently placed on FMLA.
• Responsible for attending and participating in department meetings related to ongoing or future collective bargaining negotiations, including but not limited to analyzing proposals and counterproposals, responding to proposals, preparing and reviewing tentative agreements, and formulating strategies for current and future collective bargaining agreements.
• Provides support to the Director and/or System Director and any other Senior Staff members.
• Provides leadership and support to the other HR staff as needed and when necessary.
• Ensures all requests for verification of employment is completed and responded to in a timely fashion.
• Responsible for the accurate and timely completion of required audits (i.e., monthly insurance statements, service/anniversary step increases, accruals, etc.); reports (i.e., monthly IDES Report), and invoices (i.e., purchasing, MCHC, etc.) and other audits and reports as assigned.
• Ensures the work performed by subordinates is accurate, timely, responsive, etc.
• Performs other duties as assigned.

Reporting Relationship

Reports to the Human Resources Operations Manager

Minimum Qualifications

• Bachelor's Degree from an accredited college of university. (Must provide official original transcript in sealed envelope at time of interview)
• Six (6) years of current, full-time Human Resources experience in a major hospital/medical center, university, government agency or corporation
• Three (3) years of full-time supervisory experience is required
• Prior experience working in a union environment
• Proficient in using Microsoft Office Word and Excel
• Must be able to travel to and from Cook County Health facilities, in a timely manner

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, Industrial/Organizational or Management
• Current Leave Management experience
• SPHR or PHR Certification

Knowledge, Skills, Abilities and Other Characteristics

• Proficient in Microsoft Office, including Word, Excel and PowerPoint
• Knowledge of specific equipment; computers, calculators, ID equipment
• Conflict management skills for dealing with irate applicants, staff and personnel problems
• Excellent written and verbal communication skills to work with all levels of individuals internally and externally
• Excellent analytical and organizational skills, problem solving skills, critical thinking skills, dependability, flexibility and the ability to handle multiple projects in a fast-paced environment
• Strong project management skills
• Mathematical skills; basic - addition; subtraction; fractions; multiplication; division
• Ability to demonstrate sensitivity and respect in serving culturally diverse applicants and employees
• Ability to work independently and collaboratively with minimal supervision
• Attention to detail for employee information, documentation, and communication of information to all customers
• Works to meet deadlines; flexibility and adaptability in performing work duties
• Must be able to travel to and from Cook County Health & Hospitals System facilities, in a timely manner

For purposes of the American with Disabilities Act, "Typical Duties" are essential job functions.

VETERAN PREFERENCE
PLEASE READ
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service

* To take advantage of this preference a Veteran must:
* Meet the minimum qualifications for the position.
* Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
* Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable

OR

A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW

BENEFITS PACKAGE
* Medical, Dental, and Vision Coverage
* Basic Term Life Insurance
* Pension Plan
* Deferred Compensation Program
* Paid Holidays, Vacation, and Sick Time
* You may also qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/

MUST MEET REQUIRED QUALIFICATIONS AT TIME OF APPLICATION
*Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.

*CCH is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.

COOK COUNTY HEALTH IS AN EQUAL OPPORTUNITY EMPLOYER