Associate IT Project Manager - VICTR

Job Summary

We are seeking an Associate IT Project Manager with the training and curiosity to build the resources necessary to enable big data discoveries and to be responsible for coordinating activities of the project team(s), with some guidance. Work closely with medical research informatics faculty and staff to expand and create innovative big data resources to enable data-driven translational science. Identify appropriate resources needed, and develop schedules to ensure timely completion of project(s). Coordinate the activities of the team(s) by becoming familiar with system scope and project objectives, as well as the role and function of each team member. Implement small development projects or components of large projects. Ability to work with users, as well as solve medium to complex problems.

Performance Elements

Data Science

• Brings structure to large quantities of formless data and makes analysis possible.
• Identifies rich data sources, joins them with other, potentially incomplete data sources, and cleans the resulting set.
• Finds a story within a data set and provide a coherent narrative about a key data insight, and advises leadership on implications of the data for products, processes and decisions.

Project Communication

• Possesses sufficient fundamental proficiency to successfully demonstrate project communications in practical applications of moderate difficulty.
• Clearly and effectively transmits basic ideas and information to others.
• Effectively communicates technical information and business ideas to others, including non-technical audiences in writing, with numbers, verbally and/or visually.
• Shares knowledge, ideas and information openly, and effectively sells new ideas and influences others.
• Possesses sufficient knowledge, training, and experience to be capable of successfully delivering Project Communications without support and instruction from others.
• Demonstrates the ability to write in a clear, detailed, and comprehensive manner. Demonstrates an understanding of effective composition.
• Demonstrates fundamental command of the language and grammar.

Project Coordination

• Reviews specific project related documents for completeness and accuracy and ensures project status reports are received, when due, from project managers for all approved projects.
• Provides administrative and logistics support for various project meetings, training, workshops and facilitated sessions.
• Coordinates and tracks all work requests to ensure on time project delivery.
• Keeps project plans updated and ensures key milestones and dependencies are understood.
• Responsible for record keeping for project meetings such as issues logs, gap analysis sheets, meeting minutes, making copies, team event planning and execution, team travel, on-boarding activities for contractors or consultants, set up and maintenance of project repositories.

Project Issues Management

• Possesses sufficient fundamental proficiency to successfully demonstrate Issues Management in practical applications of moderate difficulty.
• Keeps control of all action items and the planned completion dates, and efficiently reports status and resolution to management.

Project Planning

• Demonstrates ability to realistically anticipate resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for a medium sized project.
• Appropriately matches equipment and capital resources to task demands.
• Reshapes project during life-cycle evolution, if needed.
• Demonstrates ability to break down work into manageable and measurable units, estimating time and costs appropriate to the stage of the project.
• Works with basic project management tools, either paper-based or computer software systems.
• Develops creative ideas and takes innovative action to achieve planned goals and objectives. Is proficient in the use of project management tools.

Required Skills

• Ability to learn rapidly about new technologies and methods
• Excellent written and oral communication skills
• Excellent organizational skills
• Excellent interpersonal skills
• Excellent critical thinking skills
• Detail oriented
• Preferred formal background in strong data and computational focus-type field (e.g., math, statistics, computer science, economics)

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers.

Position Shift: Days

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
• Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
• Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
• The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
• Magnet Recognition Program: Received our third consecutive Magnet designations.
• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
• Human Rights Campaign Healthcare Equality Index: 6^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.