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Job Summary:

This position functions as the authorized procurement agent to procure goods and services, offers recommendations regarding products, and is an integral part of vendor relations for Mary Washington Healthcare. The Buyer performs day to day procurement activity and business processes within the Enterprise Resource Planning (ERP) system as it relates to Supply Chain Solutions. This position must demonstrate a commitment of quality service to our patients, the public, and our co-workers.

Essential Functions & Responsibilities:

• Implements accurate handling of business processes within the assigned areas including; purchasing, contract compliance, back-order management, invoice matching, and new vendor authorization.
• Coordinates activities involved with the pricing and procurement of goods and services for the organization utilizing current systems and processes including, Electronic Data Interchange (EDI), eFax communications, and electronic orders.
• Identifies potential savings opportunities that contribute to the annual cost savings goal for Supply Chain Solutions.
• Researches, reviews, and takes appropriate action based on current Group Purchasing Organization (GPO) and local contracts for price discrepancies.
• Reviews non-file purchase requisitions and special request items for sourcing appropriately using approved vendors.
• Reviews open purchase order file for overdue shipments and back-orders and reconciles discrepancies with the vendor.
• Coaches customers to embrace the most efficient procedures of the procurement process; assists, educates, and supports customers with procurement process and advises of changes or product restrictions that would prohibit purchase delays.
• Assists customers with sourcing products and services.
• Ensures timely deliveries, including rush and overnight orders, to meet customer demand.
• Monitors back-order, substitution requirements, and action plans to ensure clinicians have the necessary supplies to maintain patient care levels.
• Facilitates the return merchandise/goods authorization process with all vendor returns.
• Researches and finds qualified suppliers as part of the vendor selection process.
• Provides input to management team of supplier performance for the supplier scorecard.
• Works closely with the Accounts Payable department staff to resolve invoice discrepancies utilizing system reports and processes, ensuring timely and accurate payment of purchase order invoices.
• Performs other duties as assigned.

Qualifications:

• High school diploma or GED required.
• Associates degree preferred.
• One year of previous healthcare purchasing experience preferred.
• Must be computer literate and have a comprehensive understanding of ERP applications and Microsoft Suite.

As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.